Print this list as a ready-reckoner for the steps to running a successful fundraiser
Lead up
- Tasks allocated to fundraising team
- People notified that the fundraiser is coming up and what they need to do
- Fundraiser booked for week of________
- Delivery location organised
- Payment flagged with person who pays the bills
- Method of receiving funds/unsold items organised
- Safe place to store money organized
- Distribution method organised
Receiving your order
- All items received and in good condition, nothing damaged or missing
- Invoice given to person who makes payments
- Note to go home with carry-bags printed and ready to go
Distributing your order
- Names of people given carry bags recorded on distribution sheet
- Note placed inside, or attached to carry-bags
During the fundraising drive
- Regular reminders sent home telling sellers where and when to return their money
- Money and returns collected daily/weekly. Money banked/stored in a safe place.
Returns
- Contact Living Fundraisers with numbers of any unsold items and have invoice amended accordingly (if returns allowed on your items)
- Return unsold stock using Living Fundraisers returns form (if returns allowed on your items)
- Make payment on final invoice to Living Fundraisers
Finalising the campaign
- Distribute ‘wrap up’ notice to families/members and thank everyone for their efforts. Make sure you specially thank your team members
- Let everyone know how much money they have raised though their efforts and what the money will be used for
